LOADSMART/LOADSMART AI/PURCHASE ORDER FOLLOW-UP

Meet the AI Agents:
Purchase Order Follow-Up

Finds purchase orders that are due with no dock appointment, or with a booking that won’t arrive in time, and gets the supplier or carrier to ship, book or rebook before stock runs short.

40–50%

Nine POs are due with no appointment

Nine POs due this week have no dock appointment.

PO Follow-Up · Inbound DC-04

Working

06:00:00Checked 412 open POs due in the next 5 days against appointments and bookings.

06:00:209 POs with no appointment. 2 booked loads tracking past their slot.

06:01:10Emailed 7 suppliers to release the orders. Rebooked the 2 late loads.

09:12:005 suppliers confirmed. Their carriers booked slots for 7 of the 9 POs.

09:15:00All but 2 POs booked by 9:15. Those 2 are on the buyer’s at-risk list.

What just happened

Nine purchase orders were due with no truck booked, and two booked loads were running late. Loadsmart AI found them before the receiving window, got suppliers and carriers to book, rebooked the late loads, and gave the buyer a short list of the two still open.

Loadsmart AI · scripted session

PO Follow-Up Agent

Unanswered POs go to the buyer.

The agent follows up with suppliers and carriers on its own. When one doesn’t respond, the PO goes on the buyer’s daily at-risk list with every follow-up logged.

What the agent does

Matches every PO to a booking, and chases the ones without one.

Matches POs to bookings

Compares open POs and ASNs in your ERP or WMS with dock appointments, vendor portals and TMS bookings.

Spots the loads that won’t make it

Uses carrier tracking to find booked loads whose ETA lands after the slot or the due date.

Contacts the right party

Asks the supplier to release the order, or the carrier to book, ship or rebook.

Keeps the buyer informed

Sends a daily list of POs still at risk, with what was done on each.

What changes

What your team stops doing. And what that’s worth.

Fewer surprises at receiving

Missing deliveries are found days ahead, while there is still time to book them.

Every open PO gets followed up

Suppliers and carriers hear from the agent every day, on every PO, including the small ones.

Stock arrives when it’s needed

Inbound freight lands on the date the PO calls for.

Runs on your stack

Nothing to rip out. Nothing to migrate.

Your existing systems stay your system of record. Loadsmart becomes your system of action — the work runs on the Loadsmart Platform and the outcome is written back where your team already looks for it.

The rest of the lineup

Eight more agents running the same way.

Loadsmart AI is nine specialized agents working the freight lifecycle end to end. If none of the nine match what is slowing your team down, describe the task and Loadsmart will build the agent to run it.

Scheduling & Re-Scheduling

Books the dock slot once the supplier confirms.

Tracking & Status Updates

Keeps the ETA current once the load is moving.

Document Collection & Filing

We capture every quote, tender, rate con, BOL, POD and invoice as it arrives, and file it against the right shipment automatically.

Tender Failures

When a tender falls through, we re-tender down your routing guide and re-book, before the miss ever reaches your team.

Proactive Load Audits

We check every load before pickup and flag at-risk transit early, so problems surface before they turn into penalties.

Claims Processing

We gather the documentation, validate the claim, and draft the response for your approval, so claims get filed and recovered.

Detention Handling

We warn the dock before free time runs out, and approve detention requests that match the gate record.

Warehouse Customer Service

We answer your warehouse’s status questions and book appointments from an email, using your dock schedule and WMS.

Bring the workflow that bothers you most.

See the Purchase Order Follow-Up agent run against your own freight, in a working session with the team that builds it.

Book a working session →